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How to Implement a Custom Letterhead in an R5 Mail File
Problem:
How can a custom Letterhead be added to the Notes R5 mail template?
Solution:
The Elements
In Notes Release 5.0, Letterhead graphics are made up of two Image Resources: a main element, and a background. The main element is the image that appears to the left of the address information on the form. The background image is tiled behind the address information.
What You'll Be Modifying - The Calendar Profile and Memo Forms
You must modify the Calendar Profile form and the Memo form in order to add customer Letterheads.
Within the Calendar Profile form, you must add your additional Letterhead choices to the DefaultLogo listbox field (see list below in Supporting Information section). When adding additional Letterhead styles, it is suggested that you use the alias format naming convention currently used. It is also suggested that you start numbering your custom Letterheads at a value of 50, so as not to interfere with the Letterhead numbers that ship with the Mail template.
You must also alter the formula for the BGTableColor field, in both the Calendar Profile form and the Memo form. This must be altered in both forms as the field is Computed for Display, and not actually saved in the Calendar Profile document. The BGTableColor formula logic relies on the fact that the Letterhead choices have aliases that all start with StdNotesLtr. For example, the Pony Express letterhead has an alias of StdNotesLtr17. The formula strips all of the alias name except the number, which is then used to identify which of the six (6) canned backgrounds is used. The canned backgrounds have names of bg_0, bg_1 ... bg_5. When creating additional custom backgrounds, you must use the existing naming convention. It is suggested that additional background image resources are numbered 10 and greater (for example, bg_10).
Steps To Create a Custom Letterhead:
1. Create an Image Resource for the main element. The recommended size is 88 pixels high and 70 pixels wide (although a size as large as 90 x 85 should fit in most cases). Change the alias so that the name conforms to the established naming convention (for example, StdNotesLtr##). Note that when working with Windows Paint, you can set the size of the object by using the menu option: Image, Attributes. Pels is synonymous with Pixels.
Note: In reply chains, the main element will be taken off of the background and will appear on its own. So, it is important that your main element look good on a white background, as well as on the neutral background. Make sure there are no white or dark "halos" appearing around the main element when it appears on either white or textured backgrounds.
2. Create an Image Resource for the background. As the background is tiled, it does not have a specific size requirement. Change the name and the alias so that it conforms to the established naming convention (for example, bg_##).
3. Edit the Calendar Profile form's DefaultLogo listbox field and add the new graphic choice with its alias. For example: "Our letterhead|StdNotesLtr50"
4. Edit the Calendar Profile form's formula for the BGTableColor field. You must alter the logic to include a check for the new Letterhead's number.
For example:
Given our new Letterhead alias of StdNotesLtr50, and a new background image resource of bg_10 (for example), our modified formula for the BGTableColor field would need to check for a value of 50 and return a value of 10.
The end of the current formula is as follows:
...
Image = 3:4:13:24;
@Return(BG_IMAGE_PREFIX + "5");
@Return(BG_IMAGE_PREFIX + "0")
)
The modified formula checks for the new Letterhead number and returns the appropriate background number:
...
Image = 3:4:13:24;
@Return(BG_IMAGE_PREFIX + "5");
Image = 50;
@Return(BG_IMAGE_PREFIX + "10");
@Return(BG_IMAGE_PREFIX + "0")
)
(See the full formula for the BGTableColor field in the Supporting Information section below.)
5. The adapted BGTableColor formula needs to be copied and pasted into the Memo form's BGTableColor field.
Supporting Information:
Full Formula Used for BGTableColor Field:
Below is the full formula used for the BGTableColor field.
Logo:= DefaultLogo;
BG_IMAGE_PREFIX:="BG_";
@If
(Logo = "";
@Set("Logo";"StdNotesLtr0");
""
);
Image:=@Right(Logo;"StdNotesLtr");
@If
(Image = "Gateway";
@Return(BG_IMAGE_PREFIX + "3");
@Set("Image";@TextToNumber(Image))
);
@If
(Image = 9:20:27;
@Return(BG_IMAGE_PREFIX + "1");
Image = 14:6:22:30;
@Return(BG_IMAGE_PREFIX + "2");
Image = 2:15:18:28:29;
@Return(BG_IMAGE_PREFIX + "3");
Image = 7:8:17;
@Return(BG_IMAGE_PREFIX + "4");
Image = 3:4:13:24;
@Return(BG_IMAGE_PREFIX + "5");
@Return(BG_IMAGE_PREFIX + "0")
)
List of Letterheads (and their aliases) that shipped with Notes release 5.0:
Bouncy Earth|StdNotesLtr1
Buck Rogers Mail|StdNotesLtr2
Computer Chip|StdNotesLtr3
Decco|StdNotesLtr4
Falling Spheres|StdNotesLtr5
Frank Lloyd|StdNotesLtr7
From The Desk|StdNotesLtr8
Gateway|StdNotesLtrGateway
Geometry |StdNotesLtr9
Gray Gradient with Lines|StdNotesLtr13
Green and Yellow Diamond|StdNotesLtr14
Leaves|StdNotesLtr6
Marquee|StdNotesLtr34
Metal Plate|StdNotesLtr15
Pencil and Grid|StdNotesLtr16
Plain Text|StdNotesLtr0
Pony Express|StdNotesLtr17
Post Mark|StdNotesLtr33
Primitive|StdNotesLtr20
Purple Geometry|StdNotesLtr18
Slashed Lines with Globe|StdNotesLtr21
Squiggle with Backdrop|StdNotesLtr22
Squiggly Line|StdNotesLtr23
Tacks|StdNotesLtr24
Tape|StdNotesLtr25
Teal and Yellow Lines|StdNotesLtr26
Three Dimensional Relief|StdNotesLtr27
Torn Paper|StdNotesLtr28
Triangle with Dots|StdNotesLtr30
Triangles|StdNotesLtr29
Wild Confetti|StdNotesLtr32
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